1. Introduction

The Lions Club of Guernsey (“the Club”) is committed to protecting the privacy and security of personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and The Data Protection (Bailiwick of Guernsey) Law, 2017.

This policy outlines how we collect, process, store, and protect personal data.

2. Data Controller

The Lions Club of Guernsey is the Data Controller for the purposes of data protection laws. If you have any questions about this policy or your data, please contact us at:

Email: [email protected]

Address: Data Protection Officer, C/O Lions Club of Guernsey, Freepost GU272, Guernsey, GY1 5SS.

3. What Personal Data We Collect

We may collect the following types of personal data:

• Members and Volunteers: Name, contact details, date of birth, emergency contact information, and membership history.
• Event Participants and Supporters: Names, email addresses, phone numbers, and donation/payment details.
• Beneficiaries of Support: Contact information and details relevant to the support provided.

4. How We Collect Personal Data

We collect personal data:

• When you join as a member or volunteer.
• When you donate, attend, or participate in our events.
• When you apply for or receive support from the Club.
• Through our website, personal contact, emails, or social media interactions.

5. Legal Basis for Processing

We process personal data based on:

• Consent – e.g., receiving newsletters or marketing communications.
• Contractual Obligations – e.g., processing membership applications.
• Legal Obligations – e.g., maintaining financial records.
• Legitimate Interests – e.g., running events, managing club activities.

6. How We Use Personal Data

We use personal data to:

• Administer membership records.
• Organise events, fundraising, and charitable activities.
• Process donations and maintain financial records.
• Communicate with members, volunteers, and supporters..
• Provide assistance to individuals and organisations.

7. Data Sharing

We do not sell or rent personal data. However, we may share data:

• With service providers (e.g., IT support, payment processors) when necessary.
• With regulatory authorities if legally required.
• Within the Lions Clubs International network where appropriate for coordination.

8. Data Security

We implement appropriate security measures to protect data from unauthorised access, loss, or misuse. These include:

• Secure storage of physical and digital records.
• Restricted access to personal data.
• Regular review of data protection practices.

9. Data Retention

We retain personal data only as long as necessary for the purposes collected and in compliance with legal obligations. When no longer needed, data is securely deleted or anonymised.

10. Your Rights

You have the following rights regarding your personal data:

• Access – Request a copy of your personal data.
• Rectification – Request corrections to inaccurate data.
• Erasure (“Right to be Forgotten”) – Request deletion of your data.
• Restriction – Request limited processing of your data.
• Objection – Object to processing based on legitimate interests.
• Data Portability – Request data transfer to another organisation.

To exercise any of these rights, contact us at:

Email: [email protected]

Address: Data Protection Officer, C/O Lions Club of Guernsey, Freepost GU272, Guernsey, GY1 5SS.

11. Cookies and Website Data

If our website uses cookies, users will be informed and given the option to consent or manage their preferences.

12. Updates to This Policy

We may update this policy from time to time. The latest version will be available on our website or upon request.

13. Contact and Complaints

If you have any concerns about your data, please contact us at:

Email: [email protected]

Address: Data Protection Officer, C/O Lions Club of Guernsey, Freepost GU272, Guernsey, GY1 5SS.

You also have the right to lodge a complaint with the Office of the Data Protection Authority (ODPA) Guernsey at www.odpa.gg.